City of Port Phillip

Please check availability of the venue you want to hire (date and time) before submitting this form.

Term Hire*

Casual Hire

Casual hire is for 1 day or more.

This field is mandatory

Hirer Type*

Private Community Group Semi-commercial

This field is mandatory

Name of venue you would like to hire*

This field is mandatory

Booking Name*

This field is mandatory

Booking Dates and Times*

Please select the desired date and time and click Add

Date of Hire* Date of hire or start date if long term	Time From*	Time To*	Click Add*

You have missed out some entries.

The above fields are mandatory. You must click the Add button

Hirer*

Name of the group/club/organisation or private hire.

This field is mandatory

Contact person*

Name of person responsible for hire.

This field is mandatory

Contact Address*

100 character(s) remaining.

This field is mandatory

Post Code*

This field is mandatory

Contact Phone*

Home, work or mobile phone.

This field is mandatory

Contact Email

This field should be a valid email address

Activity Type

Type of function and proposed activities*

1000 character(s) remaining.

A short description of venue hire purpose.

This field is mandatory

Attendance numbers*

This field is mandatory

Fee charged to participants*

Please enter not applicable if you will not be charging participants.

This field is mandatory

Where do most of your group participants live?

	25%	50%	75%	100%
Local Neighbourhood
City of Port Phillip, but not in the Local Neighbourhood
Outside Port Phillip

Security Deposits and Refunds

Preferred method for security bond return*

EFT Cheque

This field is mandatory

Provide refund details below:*

This field is mandatory

Compliance

Do you have Public Liability Insurance?*

Yes
No Council's one off public liability fee per booking day may apply

This field is mandatory

Have you completed a full risk assessment of your event clearly identifying potential risks and possible mitigations?*

Yes No

This field is mandatory

Have you completed the COVID Safe Checklist for Venue Hire?*

Yes No

This field is mandatory

Will liquor be consumed*

Yes No

A temporary liquor licence is required if Liquor is to be sold or provided under an all inclusive charge.

This field is mandatory

If Yes*

BYO Host Supply For Sale

This field is mandatory

Document attachments section

To upload a document, click "Choose file" follow by clicking "Upload" button. Once your document is uploaded, it will appear in 'Uploaded attachment' section

Attach Public Liability Insurance

Attach Risk Assessment*

Attach Covid Safe Checklist*

Uploaded attachments

The Conditions of Hire are to be read with this APPLICATION and form part of any AGREEMENT to HIRE the facilities mentioned in this APPLICATION.

A refundable security deposit hire & public liability insurance fees must be lodged at least seven working days prior to hire venue.

In making this application, it is acknowledged that the document, Application of hire has been received & examined by Venue Management team member & I am/we are fully aware of & accept that, should this application be approved, the conditions, indemnities & other requirements set out in that document become part of the AGREEMENT TO HIRE the facilities mentioned in the application. I also understand a breach of these conditions could lead to cancellation of future booking or loss of security deposit where applicable.

Clicking submit is NOT a confirmation of the venue hire. A Venue Management team member will confirm this booking application.